The Presidents’ Round Table (PRT) seeks its first Executive Director who will play an integral role in the planning and execution of its Strategic Plan. The Plan has been developed to chart the future of this ever-growing professional development organization that prides itself on meeting the needs of African-American community college presidents with a support network. The Executive Director establishes and provides management services and works closely with the Executive Board to support PRT’s mission.
JOB DESCRIPTION
Job Title: Executive Director, Presidents’ Round Table
FTE: 0.40 (REMOTE) – 15 to 20 hours per week
Salary Range: TBD
The Organization:
The Presidents’ Round Table (PRT) is an affiliated council member of the American Association of Community Colleges. The PRT mission is intended to provide African-American community college presidents with a support network that includes:
• Identifying and responding to challenges affecting African-Americans administrators in community colleges;
• Providing mentoring opportunities for African-American upper-level community college administrators.
• Identifying and connecting professional resources to support community college African American administrators.
• Researching and recommending national and international professional opportunities for African-American CEOs.
• Supporting implementation of the National Council on Black American Affairs annual goals and objectives.
Duties and Responsibilities:
This position works remotely. In-person attendance is required at two Business Meetings annually, Institutes every fall or spring, and a summer Board of Executive Directors and Retreat Planning Meeting.
Executive Director’s Office
1. Maintain a home office that is safe and free of hazards.
2. Be available by email, mail, Zoom, and telephone calls for day-to-day business.
3. Provide access to conference telephone lines (through a free online service) and a virtual meeting platform (Zoom).
4. Provide to the PRT Convener all business contacts’ information along with any necessary passwords to accounts in the case of an emergency.
5. Maintain association archives and current files on the electronic portal (e.g. Dropbox, Google Docs), and help cross-train the Vice Convener of the PRT each year as a backup.
6. Maintain a manual or log describing the Executive Director’s work in the case of an emergency or leadership transition.
7. Seek out professional development opportunities to enhance the role of the executive director.
Financial Management
1. Assist the Treasurer with maintaining a secure payment vehicle (e.g., Paypal, Payflowpro account) on the PRT website for credit card payment of membership dues as a service to members.
2. Establish best practices in working with the Treasurer to ensure fiduciary responsibility.
3. Assist the Treasurer with working with an independent audit firm selected by the PRT board to prepare tax returns and discuss the necessity of audit.
4. Assist the Treasurer in budget development.
Association Responsibilities
1. Maintain contact with the registered agent in New York City to file reports that are required to maintain PRT’s good standing as a non-profit entity.
2. Maintain appropriate insurance for PRT, including its board and any contracted employees, and ensure that it is renewed annually.
3. Coordinate with the American Association for Community Colleges to update contact information and file any necessary reports.
4. Maintain and oversee the PRT website, with the assistance of Swim Digital Group. Develop content, update pages, add/delete members’ access, add job postings, make continuous improvements, maintain communications software, and work with the Membership Committee on any suggested changes.
5. In collaboration with the chair of the Membership Committee, maintain PRT’s social media presence. Maintain passwords for Facebook, Twitter, and LinkedIn; develop content and post regularly on behalf of PRT; recruit “likes” and “followers”; and work with the Membership Committee on volunteer posts.
6. Maintain the functionality of the online “members in the news” and “member profiles” and promote its use.
7. Complete projects as assigned by the PRT Executive Board.
Membership Support Services
1. Maintain the membership database and work with the Membership Committee to recruit new members and retain existing members.
2. Identify and recommend to the Nominating Committee individuals for Executive Board leadership.
3. Purchase the Higher Ed Directory annually and use names appropriately for membership recruitment.
4. Field a wide variety of requests regarding members’ questions about membership and PRT.
PRT Board of Directors Support Services
1. Initiate updates to the Bylaws and Committee Leadership Responsibilities in consultation with the Convener.
2. Create and maintain an Operations Calendar.
3. Schedule regular monthly meetings of the PRT Executive Board of Directors and coordinate meeting room, conference call and/or Zoom arrangements for all meetings.
4. Assisting the Secretary drafting meeting agendas for review and approval of the Convener, and distributing meeting materials and meeting details at least one week in advance of meetings.
5. Participate in all Executive Board meetings (in person or via phone conference/Zoom, to be agreed upon by PRT Convener) and provide advice and information.
6. Develop and lead orientation for new members of the PRT Executive Board, in partnership with the Convener and Vice Convener.
7. Prepare the draft agenda and script for the two Business Meetings, for review and approval by the PRT Convener.
8. Solicit nominations and make recommendations on recipients for awards and grants presented by the association. Maintain the forms and timelines required for this process.
9. Assist in constructing and implementing PRT’s strategic plan.
PRT Board Committee Support Services
1. Participate in all working committee meetings as an ex-officio member, provide advice and information as needed, and keep a record of action items and tasks requiring follow-up.
2. Communicate with all Executive Board members before each PRT Board meeting, to confirm committee reports and agenda items for the Board. Executive Board members are also responsible for giving regular updates on their work to the Executive Director.
3. Assist the Lakin and Men of Color Student Leadership Institute Committees in planning and preparing for the annual institutes.
4. Assist the Membership Committee in promoting the association to external audiences, conducting a tri-annual survey of membership, and developing content for regular electronic newsletters to the membership. Coordinate drafting and distribution of the newsletter as well as regular social media postings.
5. Assist PRT in developing sponsorship levels; brainstorming potential sponsors; soliciting sponsors via mail, email, and personal meetings; posting sponsor logos on the website, app, and within other conference materials; (with the assistance of the Treasurer) issuing invoices and tracking revenue from sponsors.
6. Alert the Convener when issues arise requiring action or advice in between regular Executive Board meetings.
7. Assist the Nominating Committee by recommending individuals for their consideration as candidates for the Executive Board. Maintain data to ensure that candidates for the Board broadly represent the organization’s membership including gender, geographical regions, size, and types of institutions.
8. Assist the Membership Committee in developing initiatives to attract new members.
9. Assist the Professional Development Committee in facilitating professional development opportunities on a quarterly basis.
10. Assist the Advocacy Committee in conducting a survey of the membership every three years [i.e 2025, 2028, 2031.]
Legal Assistance
1. Work with legal firms as needed in establishing overall best practices for PRT.
2. The Convener will serve as the PRT signatory on all legal documents and contract agreements.
Minimum Qualifications:
1. Bachelor’s degree and 5 years experience (or a combination of both) as an executive, board
professional, or executive director (or equivalent) in a membership-driven
association/organization or in higher education.
2. Ability to develop processes to self-manage competing priorities and to complete tasks
effectively and on schedule within a complex work environment
3. Superb oral and written communication skills
4. Demonstrated initiative, excellent judgment, and attention to detail
5. Ability to work effectively, confidently, and collaboratively with a volunteer board
6. Ability to work discreetly with confidential information and to navigate sensitive situations
7. Ability to be effective and welcoming with a broad and diverse base of constituents
8. Willingness and ability to learn quickly new computer programs
9. Ability to make decisions amid ambiguity, and confidence to seek additional information when needed
Preferred Qualifications:
1. Familiarity with PRT and an understanding of the organization’s mission
2. Experience with website development, Google Docs, DropBox, app development, and/or PayPal, Quicken
To Apply:
Inquiries, nominations, and applications are invited. Questions and nominations may be sent via email to Dr. L. Marshall Washington, Convener of the PRT and Search Committee Chair, at [email protected].
Review of applications will begin immediately and will continue until the position is filled. For fullest consideration, applicant materials should be received by August 25, 2023. Candidates should provide a professional résumé or curriculum vitae, a letter of application that addresses the responsibilities and qualifications described above, and the names and contact information of three references.
PRT does not discriminate on the basis of an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status in its administration of programs or activities or in employment practices. PRT is committed to the highest standard of excellence and will select the best qualified candidate.
Employment will require background check.